A Model of Local Area Network Based Application for Interoffice Communication

Abstract

In most organizations, information circulation within offices poses a problem because clerical officers and office messengers usually dispatch letters and memos from one office to another manually. Sequel to this circulation procedure, implementation of decisions is always difficult and slow. On one hand, clerical officers sometimes divulge confidential information during the process of receiving and sending of mails and other documents. On the other hand, money is wasted on the purchase of paper for printing. However, it is cheerful to learn that technology has made it possible for staff, structures and infrastructures to control and share organization resources; hardware; software and knowledge by means of modern electronic communication. One cannot deny the fact that the flow of information is very imperative in every organization as it determines the effectiveness of decision-making and implementation. This feat can be achieved using Object-Oriented System Analysis and Design Methodology (OSADM). This is structurally analyzed with Use Case Diagram (UCD), Class Diagram, Sequence Diagram, State Transition Diagram, and Activity Diagram. Moreover, the system is coded with Java 1.6 version, in a client-server network running on star topology in LAN environment. This is the concept of this paper. The system is designed to work in two parts – the control part that is installed on the server; and the messenger part that is installed in the clients. This research work integrates the utility and organization resources into a shared center for all users to have access to; and for free communication during office hours.